Meetings, Conventions and Event Services

Meetings, Conventions and Event Services work in conjunction to support the requirements of meeting planners. Meetings & Conventions The Meetings and Conventions department provides meeting planners with extensive and reliable assistance to help them put together the perfect meeting from start to finish. Based on the meeting planners' criteria, Meetings and Conventions will direct RFPs to hotels that can accommodate the specific needs of a particular meeting. Proposals are then sent directly to the meeting planner. We also assist with site visits by planning itineraries, providing transportation to facilities and arranging for complimentary accommodations if needed. We are a full service Convention & Visitors Bureau and there is no charge for any of our services. Event Services The Event Services area provides meeting planners with an easy way to extend their planning team by offering a variety of free services. Assist with search and initiate RFP's for:

  • Off-site venues
  • Transportation Companies
  • DMC's
  • Florists
  • Entertainment Companies
  • Amenities

Assist with pre-event and on site promotion materials:

  • Save The Date Mailer
  • Welcome bags with destination brochures to provide to attendees at registration
  • Coordination of electronic message at Tampa International Airport welcoming arriving attendees


  • Provide volunteers, when available, to staff area information desks on site
  • Offer registration assistance referrals
  • Give welcome presentations to meeting attendees highlighting area attractions and activities